Smart AI Search Among Articles

Year:

2024

Location:

Dubai, UAE

Client:

Zendy

Services:

Digital transformation: Data management & integration, workflow optimization, AI-powered software solutions for faster and smarter processes.
R&D consultancy: Leveraging organizational expertise to generate actionable insights from stored project data.

Instantly access past company's project experience, reports and documents across your organization

Zendy, a mid-sized engineering consultancy, struggled with locating critical project files and internal reports across its fragmented storage systems. The lack of a centralized, intelligent search function often delayed project workflows, wasting valuable time. NEXATEK introduced SmartSearch, a customized AI-powered search engine designed to quickly retrieve documents, project data, and answers directly from the company's stored information.

Staff spent significant time manually searching across multiple storage platforms (local servers, SharePoint, email archives).
Difficulty to access previous projects' experience or documents.
Delays in retrieving past project data slowed proposal preparation and ongoing project delivery.
Employees often recreated documents due to difficulty locating existing files.
Lack of AI support limited the ability to ask direct, context-based questions about stored data.

NEXATEK implemented SmartSearch, a customized AI-powered internal search engine designed specifically for DataFlow's systems. By indexing all stored files, reports, and project archives, the platform enabled staff to instantly retrieve documents through a single interface, ask natural-language questions and receive context-aware answers, and obtain AI-generated summaries without opening multiple files. Role-based permissions ensured secure access, while the system continuously learned from the company's data, becoming smarter and more precise over time.

The implementation of SmartSearch delivered measurable improvements across productivity, efficiency, and knowledge management within the organization:

Employee productivity increased by 40% (staff spent less time searching and more time on design, analysis, and client delivery).
Proposal preparation time reduced by 35% (average turnaround dropped from 5 days to 3.2 days).
Document duplication decreased by 50%, as teams could easily locate existing files.
Knowledge retention improved, with centralized access ensuring expertise from past projects remained usable even after staff turnover.

Client's feedback

Kamran Kardan

CEO

The AI search has completely changed how we work. Finding our reference reports and previous project data now takes seconds. NEXATEK’s AI solution improved our productivity and efficiency.